Five Steps To Get Your Study visa Application Approved

Some people who will continue their studies abroad definitely need good preparation. However, many still feel 100% ready if they have received a Letter of Acceptance, funding/scholarship and accommodation guarantee. Even though one step still needs to be considered carefully: applying for a study visa. If this step fails, you will have to repeat the application process from the beginning and may have to pay another fee.

            You need to know a few things about a study-abroad visa

What is a Study Visa

As the name suggests, a Study visa is a visa that a person needs when studying (college or school) abroad. The function is the same as a regular visa, namely a residence permit in a country that is not the country of origin. However, it only applies to studying while running a college or school within a certain period. Without this visa, completing your studies in the destination country is not possible, even if the university has officially accepted you.

This visa is exclusively for studying, so you cannot engage in other activities like working, starting a business, or participating in official political endeavors while using this Visa. However, in certain countries like the Netherlands, there is permission to undertake part-time work with minimal working hours.

Because it is only valid during the study period (for example, four or two years of study), you must also go home immediately after your studies are completed. You cannot continue to live there on a study visa.

If you want to continue to work or travel, you must renew your residence permit by creating a work or visit visa. Each country has its policy for study visas, so make sure you check first at the embassy/consultant of your destination country what is the name or type of study visa there. In Australia, authorities categorize study visas into several classes according to the particular course individuals intend to pursue.

Every Country Has Different Requirements

The requirements or procedures for making a Study visa in each country may vary, although they are generally similar. Some countries require a certificate of being free from certain diseases, and some need you to attach a certificate of relationship with the person who pays for your tuition if you do not use a scholarship. For that, you must ask in detail about the requirements for a Study visa for the country you are going to.

Knowing the Process and Manufacturing Costs

The requirements or procedures for making a Study visa in each country may vary, although they are generally similar. Some countries require a certificate of being free from certain diseases, and some need you to attach a certificate of relationship with the person who pays for your tuition if you do not use a scholarship. For that, you must ask in detail about the requirements for a Study visa for the country you are going to.

Anticipating Failure to Make a Study Visa

The difficulty in making a Study visa is relatively relative. The process should run smoothly if you have appropriately fulfilled all the document requirements and completed the costs.

However, many individuals often encounter problems or even experience failures due to the tight submission timeline. It becomes evident that incorrect or insufficient documents are present, and consequently, there isn’t enough time to rectify the issues. Register as early as possible so you have enough time if there are problems with document requirements.

In addition, you also need to prepare yourself for the interview process. Show that you are ready to study and live in the country by mastering the material or knowledge about your chosen university and study program. Make it clear that you are not going there to study, not because you want to stay and travel.

After you know about a study visa, it would be nice to know how to get it fully approved. You can see these five steps.

1. Check Your Language Certificate

You need a language certificate to apply for a study abroad visa.

Depending on the language of your course, your country of destination may require you to attach a certificate of results from a language test such as IELTS or GDS to apply for a Visa. But keep in mind that some language test certificates have a validity period. For example, TOEFL and TCF certificates are only valid for two years. When submitting, your test results must still be valid. Otherwise, you will need to retake the test.

Some language tests are different, so you must take the proper one. For example, IELTS has two types of tests: Academic and General. For college matters, you must take IELTS Academic. It’s different from the TOEFL, which consists of 4 types: IBT, CBT, PBT and ITP. The certificate of results from these four types of tests can be utilized for college-related objectives, although the ITP variant is typically not globally recognized.

So you can only take this test if your destination university is willing to accept a TOEFL ITP certificate because currently, the TOEFL ITP is not widely used by universities abroad.

2. Check Photo and Document Requirements

Read and follow all Visa photo and document requirements to the best of your ability. If your photo does not adhere to regulations (such as incorrect size or background color), or if your document is incomplete, the authorities may reject your application. In such a case, you will need to initiate the process anew.

You can visit studios with experience making Visa photos to avoid photo problems.

To help complete the documents, you can make a file checklist that includes information on costs, terms and the period needed to obtain these documents. These documents include,

  • Valid passport (minimum six months)
  • KTP/Family Card/birth certificate
  • Visa application form
  • Letter of Acceptance from the destination university
  • Passport photo
  • Proof of financial guarantees such as scholarships/study sponsors, or if using personal fees, attach evidence of the ability of funds to finance the study.
  • Visa payment proof
  • Last education certificate
  • The results of the English test score or the language of the country of interest

3. Check Blank Page in the Passport

Ensure that your passport has 4-6 blank pages. While the study visa itself occupies just 1 page, numerous countries mandate having at least two facing blank pages in the passport for the Visa application process. If there is no available blank page during submission, you will be requested to renew your passport. Naturally, this situation will cause a delay in your Visa processing. Moreover, also verify the validity period of your passport. Some countries stipulate that your passport must remain valid for at least 6 months from the date of your entry into the country to obtain Visa approval.

4. Schedule as early as possible to apply for a Study Visa

Study visas may take several weeks to process. Therefore, schedule a Visa application as soon as possible at the embassy/consulate of your destination country. If the application time is too close to the departure date, there is a possibility that your Visa has not been processed on the D day.

When scheduling, confirm the location of the Visa application.

This must be considered because some embassies have delegated Visa processing to other agencies, such as a UK study visa which can only be submitted at VFS Global.

5. Translate and Photocopy All Documents

All documents in Indonesian that are part of the Visa requirements need to be translated into English by a sworn translator. Some embassies/consulates have a list of sworn translators you can contact to translate your documents. However, if the translators on the list are busy, you can also look for other certified translator services on the Translator Association website.

This task should be completed well in advance of your scheduled Visa application to allow for revisions in case of any translation errors. Certain embassies/consulates may request both original documents and photocopies to meet Visa requirements. Aside from ensuring the clarity of photocopies, you should also verify whether specific agencies need to legalize the photocopies. During submission, it’s advisable to seek confirmation from the receiving officer that the provided photocopies are deemed acceptable.

As a precaution, you should keep a copy of all Visa application files because there is a possibility that you will need the information contained there.

So, prepare your study abroad plan carefully, and hopefully, the tips above are helpful for those of you who want to get your study visa approved immediately. Finding it difficult to apply for a study visa? Don’t worry. IstudentPlus can also help you apply for a study visa until you get it. So what are you waiting for? Contact us, and everything will be easy.



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